We’ve written before about the secret to happiness and motivation at work. Harvard Business School professor Teresa Amabile and psychologist Steven Kramer wrote a whole book about it called The Progress Principle. They found that the number one driver of a positive inner work life, the key to motivated, engaged, and productive employees, is making progress on meaningful work, even if that progress is a small win.
In a recent 99U conference talk, Professor Amabile shared the best way to achieve those small wins and leverage the progress principle in our daily lives: keeping a work diary. We’re so pleased that she suggested using iDoneThis as an online work diary tool, and we thought we could break down how iDoneThis contributes to the four benefits of keeping a work diary that she identifies:
1. Capture progress that may have been lost in a busy workday and celebrate the small wins.
Professor Amabile notes that even on frustrating, seemingly unproductive days, you can almost always find one thing on which you made progress. Note it. Celebrate it. “This is the best way to leverage the progress principle,” Professor Amabile says. Next stop: more awesomeness.
iDoneThis helps you see your workday through the lens of accomplishment because it asks, “What’d you get done today?” In taking a moment to reflect on this question, you make a habit out of focusing on the progress you made and your wins, however small. Writing and recording wins in your iDoneThis calendar is a quiet affirmation and celebration.
2. Plan next steps, think things through, and overcome setbacks.
Professor Amabile also suggests using a work diary to consider the causes of setbacks you experience and create a plan of action if a similar problem rears its head again. The Progress Principle encourages learning from negative experiences and counts those valuable lessons toward your overall progress, turning negatives into net positives.
iDoneThis contributes to such positive growth, because it keeps a record of all your daily doings. You can go back into your log and see what decisions, actions and efforts led to the setback. In short, you can pinpoint where things started to go wrong. This record gives you the information to form a plan of action to resolve similar setbacks. Down the road, your iDoneThis becomes a map to which you can refer back and see how you overcame obstacles.
3. Nurture your own personal growth and work through difficult events.
In her talk, Professor Amabile provides an example of one engineer struggling through the experience of massive layoffs at her company. While grappling with the stress of watching her team members being laid off and her own uncertainty about the future, the engineer turned to her work diary to center her thoughts. She recognized that because she had no control over her position at the company, instead she would focus on the one thing that she did have control over — her work.
iDoneThis is about you, you the captain of your work. It’s not a task-specific or project-oriented tool in that it isn’t interested in micromanaging questions like: “How far did you get on Project X today?” or “What did you do for Team Y?” No, it asks, “What’d you get done today?”
This is a question that matters when the going gets tough. Your progress is what matters, not that of a particular endeavor. If you need to center yourself and regain control of a situation by focusing on work, iDoneThis allows you to see evidence of your control and progress. If you need to focus on your emotional and cognitive processes, iDoneThis provides an outlet for that as well.
4. Spot patterns in your reactions and behaviors. Identify your greatest strengths and weaknesses.
In The Progress Principle, Professor Amabile recommends asking yourself at the end of each month, “Do I notice trends over time in this journal? What are the implications?” She also describes how research participants would change their behavior based on recognizing unwarranted and unconstructive behavior patterns.
Patterns of behavior and trends are easy to spot with tools like iDoneThis. Because iDoneThis records all your entries in an easy-to-read monthly calendar, you can see at a glance the ebb and flow of your inner work life, day to day, week to week, month to month.
iDoneThis also provides a Word Cloud, a fun way to spot trends in your entries. The Word Cloud is populated with the most commonly used words in your entries. At the moment, my most commonly used words seem to be “worked”, “idonethis”, and “gym.” Sounds about right.
5. Find patience.
Professor Amabile adds a bonus benefit to her list of four, noting that keeping a work diary “can help to cultivate patience.“ Why? Because you can always look back and see how you persevered and survived much worse days.
It’s especially true if you’ve kept your work diary with iDoneThis. Every day that you make an entry, you’ll see a blue check mark appear over each calendar day. Over time, you’ll see from the number of blue checkmarks in your iDoneThis calendar that there are no unproductive days. Even on the worst days, you achieved accomplishments worthy of note. Don’t believe it? Click on that day and see for yourself. There’s always something in each of your past days to be proud of that contributed to the successes that came later on.
It’s an honor for us to have Professor Amabile’s recommendation. It’s always been our goal to create a tool that helps people find happiness, meaning, and motivation at work through celebrating their daily progress, however incremental.
Ginni Chen is Chief Happiness Officer at iDoneThis. When not striving for the happiness of iDoneThis members, she’s a rock climbing instructor, skier and collector of first edition books. You should follow her on Twitter at @GinniChen.