A PM’s Guide to Managing Your Team’s Project Roles with I Done This

Over half of all managers in the US are concerned about their team’s time management skills, according to an Institute for Corporate Productivity study.

As your employees’ heads are tucked behind computer screens and they’re clacking away on the keyboard, it seems near impossible to know how they’re spending their time. Are they in a private Slack channel chatting away about the new hire, or are they working? Should the project you assigned Linda take as long as it has? And if you don’t know what your local employees are up to, you can forget about getting insight into your remote employees time management habits.

In the internet-driven workplace, transparency feels like a pipe-dream. Not only do you have no way of telling whether your employees are slacking off, but you can’t even tell if hard-working employees are being tripped up by obstacles outside their control. The natural response to this issue is to micromanage and hover over their shoulder, but you want to empower your employees in their project team roles, not control them.

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I Done This gives your whole team transparency without any of the negative side-effects. Here’s how.

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How MindMate Stays Mindful of Remote Team Success

It takes a truly noble cause to inspire three graduate students to put dissertations on hold so they can start a company. For the founders of MindMate, that cause was helping people who suffer from dementia.

The University of Glasgow’s Patrick Renner, Rogelio Arellano, and Susanne Mitschke created an app that empowers those with dementia to live as independently as possible. MindMate comes with cognitive stimulation games, reminder tools, and a “Getting to know me” section where people can save personal information.

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The 16 Best Productivity Software of 2016

With apps popping up left, right and center, it often feels like you waste more time looking for the perfect productivity software than actually working efficiently. At I Done This, we’ve worked to improve our done lists and integrations to eliminate the need for meetings—but we realize that there are dozens more ways you can get more done in less time.

To spare you hours of internet sifting, here’s a collection of the best productivity software tools of 2016 to double output with minimal effort.

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3 Project Management Methodologies That Create Better Work Culture

People like to dismiss project management methodologies (PMM) as frivolous techniques that won’t really improve their business’s productivity. While they’re wrong on that account, they actually miss the point completely.

project management methodologies

What people don’t realize is that PMMs are more than just process-improvement tools. Project management is really about changing attitudes to create a trusting, collaborative company culture. By adopting practices that encourage communication, unity, and openness, a company can instill positive values within itself and become a great place to work.

We’ll take a look at how companies can use project management methodologies to unify teams and encourage collaborative attitudes for a better work culture.

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3 Hidden Productivity Killers You Can Beat With I Done This 2.0

Your startup is on the rise. You’ve added four great developers, six customers have signed on, and you’ve reached a revenue milestone of $2.4 million ARR. But just as things are getting peachy, you notice the company isn’t shipping as much code as before.

What makes productivity problems so hard to deal with is that they’re hard to detect. They’re often so entrenched in culture and old systems that they seem invisible. At $2.4 million ARR, you are now far removed from the day-to-day routine of team members, making it difficult to spot inefficiencies on the ground.

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We built I Done This 2.0 to help teams bring lurking productivity killers to light. We want to help our customers spot the most common production killers out there. I Done This empowers you to find out what’s going wrong with productivity and address the problem at its source. Here’s how your startup can track down invisible productivity killers and solve them with I Done This 2.0.

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How I Done This Says Thanks To The Open Source Community

I Done This was built by thousands of developers, but we only know two of them.

The same goes for the majority of products popping up every day. Developers aren’t building software from scratch anymore. They’re mostly building on top of Open Source software—software whose source code is publicly available.

I Done This wouldn’t exist without this community, but we’ve never found a way to say thanks. GitHub doesn’t provide an address for thank you cards, and there certainly isn’t a “donate today” button on Stack Overflow. But thanks to a new platform called Open Collective, we finally have a way of giving back to that community.

Open Collective serves as a virtual but completely transparent bank for any sort of community— from Open Source, to Boy Scouts, to Art Collectors—to get funding. This means that the Open Source community finally has access to the resources it needs to grow and continue being the bedrock of the tech industry.

open source community

At I Done This, we’re proud to be taking advantage of this awesome platform to finally support a community we’ve long known and loved.

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How to run effective meetings with I Done This

 brad qualaroo

Qualaroo has been leveraging I Done This to continuously improve their ops, communication, and efficiency. Their team wanted to streamline their weekly all-hands on deck meeting process.

The Qualaroo team was slogging through a Google document maze for weekly meetings but switched over to I Done This 100% to run more effective meetings. At the start of the week they now list their goals with a #weekly in I Done This. Every day they see how their team is progressing against their weekly goals.

The team limits each team member to five talking points from their #weekly entries and the rest of the entries were reviewed independently on I Done This. Any communication that involves one other person or small group would be moved to after the meeting to ensure  a speedy meeting. Qualaroo’s CEO, Brad Wittwer, called ecstatically about how I Done This just saved everyone on the team 30 minutes. After doing the math, this was a huge cost savings for them. From Brad, “I Done This just cut down our all-hands meeting by 33%, which means you just saved us thousands of dollars.”

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How to Use an Amazon Echo for Your Startup Office

This week’s post is a guest article by Vinay Patankar, CEO and co-founder of Process Street.

If you’re running a startup, you can use every little bit of help you can get.

But to justify an administrative assistant or office manager, you’ll probably need to have raised a big seed round of over $1 million or have bootstrapped your company past 10 employees. Otherwise, that extra help getting stuff done is just a luxury you can’t quite afford yet.

Enter Alexa via the Amazon Echo. In the same way Alexa can help you and your family out around the home, it can also make your office and your startup just that little bit easier to manage, so that you can keep your sanity and focus on what’s important.

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To get the most out of Alexa, you’ll need to set her up specifically for the office. Here’s how.

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Why Every Company Should Work as If They Were a Remote Company

When you work in an office with a small team, it’s easy to cultivate a culture of co-dependence. After all, the email, the document, or the customer name that you need is just a shoulder tap away.

But relying on other people for information causes unnecessary friction in your workflow and directly hinders everyone’s productivity. Every time you tap someone on the shoulder you assume that what you need is more important than what they’re doing. It creates an entire culture around disruptiveness, where no one hesitates to interrupt their peers for their own needs.

Wouldn’t it be great if you didn’t have to ask anyone for information? If it were just readily available, right at your fingertips? For remote companies, it has to be this way.

Because remote companies tend to have employees scattered across the world, they are forced to put truly strong systems in place. As a result, everyone in a remote company is as productive as possible, because no one has to rely on other people to get the information they need.

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An App Addict’s Guide to Beating the Task Management Blues

This week’s post is a guest article by Ben Brandall, a writer for Process Street.

Last weekend I found myself in a cafe, alone and without a laptop for around 2 hours. With just my phone, I wanted to do something worthwhile so I decided to organize my tasks properly — something I hadn’t done in a while.

I realized pretty quickly that my task management system made no sense at all.

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